Office Assistant - Office of Aging

Job Type: Part-time
Salary / Pay Rate: $18.00 - $20.00
Post Date: 12/21/2023 9:42 AM

OFFICE of AGING & DISABILITY SERVICES

19 Hours/week, Part-Time, Non-Exempt

Position will work within the Office on Aging and Disability Services division assisting professional employees with data entry functions for mandatory reporting, quality assurance and special projects. Also serves as administrative support to the team by processing payments and bills, preparing deposits and scanning orders, preparing general correspondence, copying, filing, and mailing. Individual provides support in contacting emergency contacts for clients who are not at home to receive home delivered meals; documenting all actions related to this function. Individual will report directly to the Fiscal and Contracts Planner and will provide administrative support to management.

Essential Functions

Enters information in appropriate database programs (SAMS, Microsoft Access)
Conduct data validation and cleanup to ensure integrity of data
Mails information as requested; prepares meeting packets for management
Faxes, organizes, and files information as directed
Actively participates in quality assurance projects
Collates packets of information for distribution at educational programs
Maintains confidentiality and adheres to established policies and protocols of the County of Somerset and the OOA&DS/ADRC
Special projects may also be assigned as per the Executive Director and/or supervisor
Must be flexible to meet the deadlines and requests

Performs other duties as requested.

NOTE: The percentage of time for each task is dependent on the volume and workflow.

Essential Qualifications

High School diploma or equivalent
A minimum of two years’ experience in use of office equipment and data entry job functions
A minimum of two years clerical and fiscal experience
Must possess ability to read, write and communicate clearly in English
Possess good organizational skills
Must have excellent attention to details
Recognize and report problematic issues related to job responsibilities
Must be able to determine level of urgency and determine priority of work assignments and be willing to learn new tasks and perform same to meet the overall needs of the unit
Ability to create and prepare reports for analysis of statistical data
Proficient in use of office equipment as needed (fax, computer, printer, calculator, and copy machines) and Microsoft Office Suite
Ability to work independently with minimal supervision
Ability to independently commute to assigned work location.